Document & Records Management

Document & Records Management2017-06-02T08:10:16+00:00

Need a New Document Management System?

Most organizations rely on their documents for stored information, and expect to have that information readily available. They also expect their document management systems to have the ability to expand to meet growing requirements. Unfortunately, when filing and storing millions of documents, the limitations of most systems are quickly exposed.

Modavate has a committed focus to resolving our clients’ problems by designing, developing and delivering flexible solutions specific to their needs. TransAccess content management suite is a revolutionary document management, imaging, and tracking software. It is a modular, efficient document management system that features:

    • Increased Security
    • Optimized, Organized Storage
    • Quick Index Search Retrieval

By incorporating TransAccess into your organization, your company will reap the benefits of increased security, accessibility and productivity.

The TransAccess Record Information Management solution has all the elements required to deploy an effective records management solution on an organization-wide scale. All this is done through a web browser, thereby eliminating software installation on the desktop. Virtually any site that has access to your intranet or internet will be able to have secure access to the data through a URL address and a TransAccess user account. The TransAccess products are seamlessly delivered through the browser your users know and use.

TransAccess is the only application in its class which has a direct interface with ARCIS, NARA’s (National Archive and Records Administrator) primary archival and tracking system.

 

TransAccess Document and Records Management

TransAccess end-to-end enterprise document management (EDM) solution helps secure information from inappropriate access and misuse and provides for long-term retention of content through automation and policies; ensuring legal, regulatory and industry compliance. Its customizable functionality includes rules based workflow, and the ability to enforce archiving and retention of critical business documents, based on a records retention schedule.

TransAccess Imaging/Scanning Solution

TransAccess converts paper documents into electronic PDF, accepts any type of file type for indexing, allows annotation, stores and retrieves documents; all while providing version control for audit purposes. Documents can be retrieved effortlessly in seconds.

TransAccess Workflow Management

TransAccess provides workflow/business process management (BPM) to support business processes, routing content, assigning work tasks and states, and creating audit trails.

Key Benefits of TransAccess

  • Complies with governance and regulations and enables preparation for e-discovery
  • Secures your business records from inappropriate access and misuse
  • Reduces storage and operational cost through retention and disposal policies
  • Enables higher productivity and transparency with enhanced classification and search
  • Reduces cost of legal discovery, investigation and audit
  • Prevents lost records
  • Accesses documents quickly
  • Makes images centrally available
  • Eliminates the need for paper files

Key Features of TransAccess

  • A SaaS (Software-as-a Service) web-based application
  • Designed from the ground up as a scalable web-based solution to function within any organization that interfaces with the Federal Records Centers (FRCs) of the National Archives and Records Administration (NARA)
  • Offers a customized workflow that interfaces its circulation (check in-out) and inventory (adding new items) functions with NARA’s Archives and Records Centers Information System (ARCIS)
  • The interface between ARCIS and TransAccess utilizes a Web Service capability, which provides a simplified mechanism to connect applications regardless of location, technology or device
  • Not a traditional document management system only allowing Items to be requested from a single source such as NARA. The request for an Item can be initiated from consumer-to-consumer (C2C)

Web Content Management Tools

Modavate provides easy to use plug-in tools for any CRM, website, or other online resource. For example, the popular hosted Frequently Asked Questions (FAQ) and Knowledge Base plug-in delivers real value for customers. The customized plug-in tool creates, categorizes, and orders FAQs based on selection, then inserts them into a page with simple click and point technology.

Key Benefits

  • Reduces support and maintenance costs for simple on-line tools
  • Frees up staff from addressing repetitive questions
  • Quickly identifies which questions are being accessed most frequently
  • Helps train internal staff with real-time data
  • Supports self-help on your site and reduce training costs
  • Provides a consistent response to questions
  • Increases the effectiveness of your site for customer experience

 


Modavate is an authorized reseller of the TransAccess Content Management Suite — A proprietary software developed and managed by Peniel Solutions, LLC.